Buyer’s guide
How to choose a digital welcome book
Paper binder, PDF, dedicated app or all-in-one software: every option has limits. Here are the criteria that really matter for a host or property manager, and how WelcomeApp meets them.
- Objective criteria
- Comparison by method
- Checklist
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The 6 key criteria
1. Easy updates
A good tool is edited from a phone, with no reprinting or resending.
2. Languages
International guests should read the guide in their language without you translating everything.
3. No app required
A link and a QR code are enough: guests should not have to install anything.
4. Secure codes
Access codes should only be visible to the right guests.
5. Revenue
Upsells, deposits and direct bookings turn the guide into a profitable tool.
6. Real price
Look at the total cost: subscription, commissions on sales and paid add-ons.
Checklist before you decide
- 1
Test for free
Build a real welcome book for your property before paying anything.
- 2
Check it on mobile
Open the QR code on an iPhone and an Android phone.
- 3
Work out the yearly cost
Add up subscription, add-ons and commissions over one season.
What WelcomeApp brings together in one tool
- Digital welcome book
- Direct booking website
- Upsell shop
- Automatic deposit
- SmartFill AI
- 13 languages
Comparison by method
| Criterion | Paper binder / PDF | WelcomeApp |
|---|---|---|
| Updates | Reprint or resend | Instant, from your phone |
| Languages | One, unless translated by hand | 13 languages, automatic |
| Access codes | Visible to everyone | Code-protected section |
| Local tips | Written by hand | AI pre-filled, with a map |
| Upsells | No | Yes, 0% commission with Premium |
| Deposit | Cheque or transfer | Automatic pre-authorisation |
| Direct bookings | No | Website with iCal calendar |
| Analytics | No | Yes |
Frequently asked questions
What is the best digital welcome book?
One that is easy to keep up to date, readable in the guest’s language and part of your business (bookings, deposit, upsells). Test it on a real property before choosing.
Is a PDF enough?
A PDF works in a pinch but goes out of date quickly, is not translated and exposes your access codes. An online guide updates instantly.
Solutions
Related reading
Try it on your property
Build your welcome book in minutes and judge for yourself.
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